ERCIYES UNIVERSITY

FACULTY OF ENGINEERING

DEPARTMENT OF COMPUTER ENGINEERING

GENERAL PRINCIPLES OF INTERNSHIP

In Erciyes University Department of Computer Engineering, there is a total of 40 working days of compulsory internship practice, each of which is 20 working days in two separate periods, the first after the 4th semester and the second after the 6th semester. The internship principles of the Department of Computer Engineering are based on the internship principles of the Faculty of Engineering. The announcements of the Faculty of Engineering should be followed.

Before applying for an internship, the "Procedures to be carried out before the internship" section in this text should be carefully examined.

1. PROCEDURES BEFORE INTERNSHIP

Internship applications are made through our university's Student Information System [obisis - https://obisis.erciyes.edu.tr]. For the evaluation of the application, the following documents must be submitted at least 10 days before the start date of the internship.

(a) Internship declaration printed and signed via Obisis

(b) Current transcript printed via Obisis

(c) If the dates of the internship coincide with the course period, the current obisis screenshot to show the courses taken in the relevant period and the attendance obligation status.

(d) Original/certified copy of the "Occupational Health and Safety" certificate (or transcript showing that the student has taken courses related to occupational health and safety). If there is no certificate as original, the student must write the following sentence in handwriting under the photocopy of the document and sign it. "This document I have submitted is a true copy of the original. I undertake that the statements are true." NAME/SURNAME, SIGNATURE.

(e) Completed and signed internship application control form

(f) Completed and signed face-to-face internship commitment petition

After the application is approved by the commission, the internship registration slip and SSI certificate will be available for the student to obtain from the obisisten. The registration slip received from the obisisis is delivered to the workplace official at the beginning of the internship. 

PS : Students enrolled with the pre-2022 curriculum must complete their internships in 24 working days in order to avoid problems at the graduation stage.

2. PROCEDURES DURING INTERNSHIP

The student must prepare an internship report describing the project prepared in accordance with the criteria specified in the internship application principles.

1. After the internship report prepared in the appropriate format is bound, it must be approved by the internship institution and submitted to the Department of Computer Engineering.

2. The internship report should be written based on the project. It should be prepared as a technical report explaining the project, not as a diary.

3. Since reporting the work is an important goal expected for the internship, internship reports should be prepared to reflect the work as well as possible. While preparing the internship report, subject descriptions that give the impression of being taken from a textbook or a source should not be included. Explanations of the project work, flow diagrams and other relevant technical content should be avoided. In the internship reports, emphasis should be placed on the narration of the project realized during the internship, and the theoretical information necessary for the understanding of the project should be briefly mentioned. An internship report filled with theoretical information will cause the internship to be rejected if it does not include the practical work/projects/applications carried out during the internship.

4. The internship report should be able to show that the project carried out during the internship was carried out in accordance with the subject, duration and expected project characteristics of the internship.

5. Each page of the internship report must be initialed or signed by the engineer who assigned and monitored the internship.

6. Source codes and similar attachments of the work done during the internship period should be given as an attachment at the end of the internship report.

7. While preparing the internship report, the spelling rules given in section 11 of the internship application principles must be followed.

3. PROCEDURES AFTER INTERNSHIP

At the end of the internship, the internship registration slip is filled in confidentially and approved by the company. The said document in a sealed and approved envelope must be delivered to the Department of Computer Engineering by the company via mail (registered mail) or by the student, on the announced dates. Internship reports must also be submitted to the Department of Computer Engineering on the same dates with the relevant parts approved.

4. PURPOSE OF INTERNSHIP

Computer Engineering students are expected to gain various benefits from their internships. These goals, which are given below, will enable our students to get to know the business environment before they graduate, to be involved in the realization of real-life projects related to their profession, and to draw appropriate goals for themselves and take steps towards these goals.

1. Recognizing the business environment and preparing the student for business life.

2. Students translate the theoretical knowledge acquired at university into practice.

3. The realization stages of the projects in which the Computer Engineer is involved are seen and examined on site by the student and, if possible, the student is actively involved in the project.

4. The student gains the ability to communicate and express himself/herself correctly in the business environment.

5. Students will be able to accurately explain and report a technical project they have realized.

6. Students are trained in different technologies and fields of study that are not covered in school courses.

In order for the internship to provide the student with the intended gain, the student is expected to find a suitable internship place that can contribute both technically and socially. The student is required to successfully complete a project he or she is working on at the internship place and to process this project in the internship report in the appropriate way and format.

5. INTERNSHIP WORKPLACE SELECTION

The obligation to find an internship place belongs to the student. However, the department may offer an internship place to the student. If the student finds the internship place himself/herself, the Commission decides whether the internship place is suitable or not.

The following important points should be taken into consideration when choosing an internship site.

1. The internship site must operate in one of the areas w here a computer engineer can work. Various alternatives such as public institutions and organizations, private companies developing projects in the fields of software and hardware, information operations of large-scale companies can be considered as internship sites.

2. Software and hardware based projects that will contribute to computer engineering should be developed at the internship site.

3. The internship site should have a perspective that tolerates the active participation of the intern in the projects carried out or at least provides a suitable environment for the student to learn the technical infrastructure in order to follow the development of the project.

4. It is essential to do internships in different workplaces. It is possible to do more than one internship in the same workplace only with the decision of the Internship Commission. In this case, students must apply to the commission with a petition and internship application control form before applying for internship through the Obisis system. If the Commission approves the application, the relevant petition and approval document must be attached to the internship application documents and submitted as an attachment in the relevant internship reports.

5. The internship site may be operating in Turkey and/or abroad. As stated in the Faculty of Engineering Internship Principles, the decision of the Faculty Administrative Board is required for internships abroad.

6. Computer, Software, Electrical, Electronics, Electronics and Communication, Biomedical or Mechatronics engineers must be working in the internship workplace.

7. Students who participate in summer school programs including training and workshops organized by leading companies in the sector can be accepted as internship with the decision of the Internship Commission.

8. The quotas to be opened for internships in the Department of Computer Engineering are determined by the Dean s Office of the Faculty of Engineering. In the event that a quota is opened, the student must submit the document stating that he or she can do an internship at the school to the internship commission by hav ing it approved by the instructor with whom he or she will do the internship.

6. INTERNSHIP PERIODS AND SEMESTERS

In order to graduate from the relevant engineering program, students of the Faculty of Engineering are obliged to complete two internships, each consisting of 20 (twenty) working days during their education. Article 9 of the Faculty of Engineering Internship Principles regarding internship periods and semesters is stated below:

(1) It is essential that internships are done in the months coinciding with semester or summer vacation. However, with the approval of the relevant Internship Commission, in cases where the following internships are not carried out in the months coinciding with the semester or summer vacation, education and training activities continue with the internship, but the internship cannot be done on the days when the student has a course or exam:

a) If the relevant department or business conditions are not suitable, internships can be done outside of these periods and provided that they do not disrupt education and training.

b) If the student has completed all his/her courses but has not yet completed his/her internship, he/she can do his/her internship in any month.

(2) Students enrolled in the second education program can do their internships between 08:00-17:00 hours in addition to the summer semester and semester break, provided that they do not conflict with the course or exam during the education periods.

(3) Internship cannot be done on Sundays and public holidays.

(4) The semester after which the internship will start and whether one and two internships will be done in the same semester are determined by the Department Internship Application Principles.

In addition to these principles, in our department:

1. Internships are done after the 4th semester.

2. It is possible to do two internships in the same semester only after the 6th semester.

3. Internships will be done between the dates determined by the Faculty of Engineering. These dates are announced by the Dean's Office of the Faculty of Engineering.

4. It is possible to do an internship during the academic year with the approval of the internship commission.

5. Considering the courses our students have taken and the knowledge they have gained, it is recommended that they do their first internship on software and the second on hardware.

6. In our department, it is essential that internships are carried out without interruption, but if the Department Internship Commission deems it appropriate and approves it in mandatory cases, internship periods can be divided into two, not less than 10 working days.

7. Internships during the semester should not overlap with midterm or final exam periods, even if they fall on days when the student does not have an exam, and the student should not have a course with attendance obligation before 17:00 in the course schedule.

7. INTERNSHIP TOPICS

In the Department of Computer Engineering, internship topics are divided into two main groups: software and hardware. In order for our students to have knowledge and experience in both subjects and to get to know business life better, diversity in internship subjects is required. Therefore, our students are required to do one internship in hardware and the other in software. It is only possible to do more than one internship in the same field with the decision of the Internship Commission. Students in this situation should apply to the commission with a petition and internship application control form before applying for an internship in the Obisis system. In case of approval from the commission, they must attach the relevant petition and approval document to the internship application documents and submit it as an attachment in the relevant internship reports.

The topics, which are generally divided into two as software and hardware, are divided into various sub-branches under these headings. These topics are updated year by year and efforts are made to cover a wide range of internship content.

Regardless of the internship subject, our students are expected to successfully complete a project suitable for the field of activity of the workplace, the subject of the internship and the duration of the internship. Internship topics are grouped below.

The internship should include practical projects at a level that can be realized within the internship period. While preparing the internship reports, the subject descriptions and theories of current technologies should be briefly mentioned. The internship report should contain more details about the project and the work done.

7.a. Software Topics:

Y-1. Developing, testing and maintaining application software in various fields and working on system programs.

Sample Topics:

-Software development for Windows, Linux, web or mobile environments.

-Developing database applications.

-Program development using C, C++, C#, Java, Phyton, Assembly, Shell programming, API or SDK.

Y-2. System design and analysis using package programs. The internship commission should be consulted whether the package programs to be worked on will be valid for the internship.

Sample Topics:

-Application or project development using package programs such as Autocad, Altium, Solidworks, 3D Studio, Matlab etc.

-Developing applications, scripts or plug-ins in SAP, Oracle Developer, 3D Max, Photoshop, SolidWorks etc. package programs with their own languages

Y-3. Academic subjects [Research, development and application on the subjects given by the internship supervisor who is an academic or project responsible engineer working in the academic units / centers or laboratories of universities or R&D units of other institutions]

Y-4. Mobile application development.

Sample Topics:

Programming, application software development on Android, IOS, Windows Phone, etc. platforms.

Y-5. Development of all kinds of information systems (hospital, student, production/management, etc. system software), software support activities, related improvement/development/update activities, etc.

Y-6. Other: Participation in special projects and software or project development in a company specializing in one or more of the Computer Engineering software fields, which does not fit the above titles related to the field in which the company works, is also an acceptable internship with the approval of our Department Commission. In such a case, it is essential that the relevant subject and project are reported to the Commission at the beginning of the internship and approved.

7.b. Hardware Topics:

D-1. Studies on embedded systems, hardware structures and computer systems.

Sample Topics:

-Design, implementation and testing of microprocessor, microcontroller, or digital signal processor based systems.

-Design of interface circuits such as PCI-ex, PCI, ISA, USB, firewire, etc. for a computer system.

-Designing, testing and implementing electronic components using hardware description (HDL, Verilog), logic systems, etc,

-Making applications with development kits such as Arduino, Raspberry Pi, Arm Linux etc,

-To make control applications with wireless communication modules.

-Internet of things (IoT)

D-2. Design and realization of digital circuits used in various fields [electronics, robotics/mechanics, biomedical, etc.].

Sample Topics:

-Control circuits, mechatronics applications, robot programming, designing data acquisition devices, biomedical device design and control, SCADA systems, designing interfaces for various machines (HMI)

D-3. Design, configuration, management, testing and maintenance of computer network hardware.

Sample Topics:

-Network design and configuration of network devices [switch, router and firewall]

-Analysis of existing network structures in the institution, simulations for different scenarios [PacketTracer, Wireshark etc. programs can be used]. Simple network installations and/or local network structure analysis/simulations with a narrow scope are considered insufficient for hardware internship.

-Router protocols

-IPV6-based networks,

-LTE, 5G technologies

-Network security

D-4. System installation, configuration and design.

Sample Topics:

-Virtualization applications [Vmware, ESXi, Virtualbox, Hyper-V, CitrixXen etc.]

-Software installation and configuration of servers [Windows Server, Linux servers, email, web, database, firewall, VPN, directoryservices, SSH etc.] PS: Simple installations [such as desktop operating systems, small scale web servers] will not be accepted as internships. Server system installations and detailed configurations/system maintenance/hardware resource analysis in line with the needs of the business constitute the content of this article.

-Cloud computing, distributed systems, cluster structures, hardware applications in parallel programming.

D-5. Academic subjects [Research, development and application in academic units/centers or laboratories of universities or R&D units of other institutions on the subjects given by the internship supervisor].

D-6. Other:Participation in special projects and software or project development in a company specializing in one or more of the hardware fields of Computer Engineering, which does not fit the above titles related to the field of the company, is also an acceptable internship with the approval of our Department Commission. In such a case, it is essential that the relevant subject and project be reported to the Commission at the beginning of the internship and approved.

PS: Applications involving computer, printer technical service / repair work are NOT within the scope of internship subjects.

8. INTERNSHIP EXEMPTION

Internship equivalence can be obtained for a maximum of 20 working days in total.

8.a. Students who re-registered through transfer/vertical transfer and OSYM exams

Students who are re-registered with horizontal/vertical transfer and ÖSYM exams can request equivalence for their internships accepted in the program they previously studied. The internships that these students have done before are evaluated as a whole and are accepted as a maximum of 20 working days. Considering the internship content, equivalence is given as software or hardware internship. The evaluation is based on the appropriateness of the internship topic and internship content. For admission, students must complete the documents related to their previous internships. These documents are given below.

- Completed and signed internship application control form,

- Internship acceptance certificate from the school they graduated from,

- If the content of the internship is not specified in the acceptance document, a letter from the internship workplace indicating the content of the internship and / or the relevant internship book / report.

PS 2 : All submitted documents must be wet signed. Applications without a wet signature will be rejected.

These documents attached to the petitions must be submitted to the department head secretariat during the internship report submission period.

8.b. Students who have worked or are currently working in a job related to Computer Engineering

Students who have worked or are working in the same workplace for at least 6 months continuously related to Computer Engineering may apply for recognition of prior learning within the scope of internship practice, provided that they document their working time and title. The previous studies of these students are evaluated as a whole and are accepted as a maximum of 20 working days. Equivalence is given as software or hardware internship, taking into account the content of the work. For admission procedures, students must apply with the following documents.

- Completed and signed internship application control form,

- Documents showing the student's working period and title and SGK document if you have it,

- A document approved by the workplace, indicating what kind of activities the student has been engaged in during the specified working periods, prepared in a scope that will give an idea about the work-project-activities carried out in the relevant period.

PS 1 : Students who want to apply for exemption with the same type of internship they have done before (For example, 1 software internship and applying for exemption in the field of software) or with the working experience in the company where they have completed their internship must send a wet signed petition explaining this situation to bmstaj@erciyes.edu.tr and get approval before the application. This document must be provided if there is a situation described.

PS 2 : All submitted documents must be wet signed. Applications without a wet signature will be rejected.

These documents attached to the petitions must be submitted to the department head secretariat during the internship report submission period.

9. STATUS OF DOUBLE MAJOR AND MINOR STUDENTS

The procedures related to the internships of the students doing double major and minor are carried out as specified in the DEPARTMENT OF COMPUTER ENGINEERING DOUBLE MAJOR, MINOR EDUCATION PLAN.

10. EVALUATION OF INTERNSHIPS

The internship commission may decide to accept, reject half [10 working days] or all [20 working days] of the internship according to the information and documents in the internship report and, if necessary, the control and interview. The evaluation is made in accordance with the table given in the Faculty internship principles. This table is given below.

a. In internship attendance, the commission can check the student's attendance by going to the workplace or by phone.

b. The format of the internship report includes the presence of a project to be presented in the report and the preparation of the report based on the project, compliance with the format in terms of spelling rules, length and brevity. For instance, if the appendices [e.g. the source codes of the project] are not placed at the end but are given in the text, this will result in a 10p penalty, while non-compliance in terms of spelling rules will result in a 5p penalty.

c. The internship report must be original and prepared in an original way. If the internship report is in the form of a textbook, if it is prepared with copy-paste logic from other places, if only the source codes are given, if it does not contain the project/applications realized during the internship, if it is similar to another internship report, it will cause a grade loss up to 50 points.

d. The content should be as described in section 7 of the internship application principles. If there is a project done, the sub-assessment criteria determined for criterion number 4 will be taken into consideration, if there is no project, 70 points will be deducted directly.

e. In our department, internship evaluations are made through internship reports, and if the commission deems necessary, the student is called for an interview and the interview is included in the evaluation.

f. The lack of signatures in the internship notebook will result in the internship report not being evaluated, as stated in the Faculty internship principles.

* Internship evaluation results are announced by the Department Head. The student whose internship is rejected can appeal to the relevant department head within one week from the date of the announcement of the internship results.

* Objections to the internship results are examined by the relevant internship commission and decided within 15 [fifteen] days at the latest. Status changes are finalized by the decision of the relevant Faculty Administrative Board.

11. WRITING RULES FOR INTERNSHIP REPORTS

11.a. Basic Sections and Scopes of the Internship Report

The format of the internship report is organized according to the following order. Explanatory information and examples for each section are given below:

Outside Cover: The cover of internship reports is standard. The outer cover of the internship report is organized as shown in the link (SAMPLE COVER). The cover background color will be white and the text will be black.

Page 1: This page, which contains information about the internship site and the student, is standard for all internship reports. The information on the first page is organized as (SAMPLE PAGE 1). .

Page 2: The second page of the internship reports shows the distribution of the work done in the internship according to the internship days, the total working days and hours of the internship. It also contains the signature and stamp of the workplace supervisor. Page 2 should be downloaded from the link (SAMPLE PAGE 2) and prepared in accordance with this format.

Page 3: The third page of the internship reports should contain information about the engineer responsible for the student's internship process at the internship workplace and the internship evaluation form. The third page (SAMPLE PAGE 3) should be downloaded from the link and prepared in accordance with this format.

Internship Reports: The pages of the internship report contain the subject of study, date and day of the internship. The report format of the internship should be downloaded from the link (SAMPLE REPORT) and prepared in accordance with this format.

11.b. Information for Internship Report

ABBREVIATIONS: Explanations of abbreviations and symbols used in the internship report should be given in the first use.

FIGURES AND TABLES: Table number and caption should be centered above the table and figure number and caption should be centered below the figure. The table and figure should be placed centered on the page. (SAMPLE)

RESOURCES: All references [articles, books, websites, etc.] mentioned in the internship report and utilized during the study should be numbered as [1] in the order of mention in the text and added to the end of the internship report. The format of the references should be like (SAMPLE) according to their types.

APPENDICES: Text or visual objects such as tables, figures, source codes of the developed application, archive documents, questionnaires, etc., which are utilized or obtained during the internship study and which cannot be placed in the text section, should be prepared separately under the title of APPENDICES, if necessary, by sorting them as Appendix-1, Appendix-2, ... 

The completed and signed internship application control form must be included in the internship report in the appendix section.

11.c. Other Features Related to Writing the Internship Report

Paper Specifications: The internship report must be written on quality white paper with a minimum weight of 80 and a maximum weight of 100. The paper to be used is in A4 form and should not be smaller than 20.0 x 28.5 cm after the internship report is bound.

Text Specifications: Internship reports are written by computer. The text is written on only one side of the paper. The text of the internship report must be in Times Roman font, 12 pt. The text should be written with 1.5 line spacing. There should be one character space after each punctuation mark.

Page Layout: The pages of the internship reports should have 3.5 cm margins on the top edge, 3 cm on the bottom edge, and 2 cm on the left and right edges. Headings should not exceed this frame. The text should be placed according to the block system [without paragraph indentation]. (SAMPLE)

Numbering of Pages: The page number is written above the vertical center line of the text block, leaving a space of 2 cm from the top edge.

12. IMPORTANT DATES FOR INTERNSHIP

Pre-internship procedures: Application documents must be submitted at least 10 days before the internship start date.

Internship periods and internship start dates: The dates for the start of the internship will be announced by the Dean's Office of the Faculty of Engineering.

Submission of internship reports: Internship reports must be submitted to the Department Head during the first report collection period announced after the end of the internship. Bunun için bölüm tarafından ilan edilecek tarihler takip edilmelidir. Yaz stajları için rapor toplama dönemi güz yarıyılı kayıt haftasını takip eden ilk bir ay içerisinde olacaktır.